Access and Use Policy

The resources of the Center for the History of Family Medicine (CHFM) are available to staff and members of family medicine organizations and other interested scholars and researchers. To ensure proper care and use of the History Center's resources, the following policies have been established:

  • CHFM is a closed stack facility. This means that the collections are housed in a secure area that is not accessible to researchers. The Center’s staff will bring requested items to researchers for use in the Center’s Library or another approved location. 
  • Printed materials may be photocopied if it poses no harm to the material. However, Center staff will not reproduce some items due to their fragile or unique nature.
  • Center staff will do all reproduction of the collections in CHFM offices or in another approved location. Copies may then be removed for use by the researcher.  
  • Some materials may have access restrictions based upon legal or confidentiality issues, or at the donor’s request. Therefore, Center staff reserve the right to refuse researchers access to these materials. 
  • The user assumes full responsibility and liability for copyright compliance of all materials used from the Center. CHFM also reserves the right to refuse to copy or permit the copying or reproduction of materials which it feels may be in violation of copyright laws. 
  • Fees may be charged for services such as lengthy reference searches, photocopying, faxing, photograph duplication, rush orders, and publication. CHFM staff will provide a copy of the Center’s fee schedule upon request. 
  • The researcher must provide appropriate source credit to the Center in any published works for any materials used from the Center’s collections.
  • The researcher must agree to have the following statement accompany each published image from the Center’s collections: “Courtesy of the Center for the History of Family Medicine, AAFP Foundation.”
  • Upon completion, the researcher must send one copy of any publication using materials from the Center's collections to the CHFM. This will become a part of the collections of the Center for the History of Family Medicine.
  • All visitors to Center storage areas must be accompanied by Center staff.
  • Smoking, eating and drinking in the Center are not permitted.  
  • The Center is not available for use as either short- or long-term rental or storage. 

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