Official Sweepstakes Rules



Sponsor: American Academy of Family Physicians Foundation, 11400 Tomahawk Creek Parkway, Leawood, KS 66211 (“Sponsor”).

Term: The AAFP Foundation Congress of Delegates Sweepstakes (“COD Sweepstakes”) begins on Oct. 7, 2018 at 12:01 p.m. CST, and ends on Oct. 10, 2018 at 10:00 a.m. CST; and the AAFP Foundation Family Medicine Experience Sweepstakes (“FMX Sweepstakes”, together with the COD Sweepstakes, the “Sweepstakes”) begins on Oct. 9, 2018 at 12:01 a.m. CST, and ends on Oct. 12, 2018 at 2:00 p.m. CST (collectively, the “Term”).

Eligibility: Sweepstakes is open to American Academy of Family Physicians (“AAFP”) members, FMX registrants and all legal U.S. residents including those in the District of Columbia, Guam, Virgin Islands and Puerto Rico, who are above the age of majority in the state or territory in which they reside at the time of entry. Void where prohibited. Employees of the AAFP and members of their immediate families are not eligible. Sweepstakes is subject to all local, state and federal laws and regulations. By entering this Sweepstakes, all entrants agree to comply with and be bound by these Official Rules, and to comply with all federal, state and local laws and regulations.

How to Enter:


Print your name, mailing address (no P.O. Boxes), email address and phone number on the “official” ticket which will be provided on-site and drop at the AAFP Foundation booth during the Congress of Delegates or FMX. All entries and requests become the Sponsor’s property and will not be returned or acknowledged. Illegible entries and entries with P.O. boxes are void. The Sponsor is not responsible for lost, late, damaged, incomplete, misdirected or mutilated entries, or entries not received in time for drawing. There is not a limit to the number of entries per person/address/email address. Sponsor and its affiliated companies are not responsible for incorrect or inaccurate entry information, human error or technical malfunctions, illegible, lost/delayed data transmission, omission, interruption, deletion, defect, line failures of any computer equipment or software or any combination thereof or for lost, stolen, late, misdirected or mutilated entries. Sponsor will not accept forged, altered, mechanically reproduced or facsimile entries.

Prizes: Sponsor will award four (4) “daily” prize winners with each daily prize having a value of at least $400.  Sponsor will award one (1) grand prize COD Sweepstakes winner receiving one (1) Visa gift card valued at $1,000.  Sponsor will award one (1) grand prize FMX Sweepstakes winner with one (1) free early bird member registration to FMX 2019 and  two (2) tickets to the 2019 AAFP Foundation VIP Benefit during FMX 2019. No more than the stated number of prizes will be awarded.

Winner Selection: Potential winner(s) will be selected in a random drawing on:

Monday, October 8, 2018 for a “daily” prize at 5:00 p.m. CST;
Tuesday, October 9, 2018 for a “daily” prize at 12:00 p.m. CST;                             
Tuesday, October 9, 2018 for a “daily” prize at 5:00 p.m. CST;
Wednesday, October 10, 2018 for a “daily” prize at 10:00 a.m. CST;
Wednesday, October 10, 2018 for the COD Sweepstakes “grand” prize at 10:00 a.m. CST; and
Friday, October 12, 2018 for the FMX Sweepstakes “grand” prize at 2:00 p.m. CST.

The drawing will be conducted by the Sponsor. Potential winners will be contacted by e-mail or by phone using the information provided on the “official” ticket. If, after reasonable attempts to determine or contact the winner, the potential winner does not respond within seven (7) calendar days of such notification, the entire prize will be forfeited, and Sponsor will award the applicable prize to an alternate winner by random drawing from among all remaining eligible entries. There will be three (3) alternate drawings after which the prize will remain unawarded. Prizes will be fulfilled 10-12 weeks after the conclusion of the Sweepstakes. All decisions of Sponsor are final.

Odds of Winning:

Daily Prize (4 total).  The odds of winning the Daily Prizes are dependent upon number of eligible entries received each day.

Grand Prize (2 total).  The odds of winning the COD Sweepstakes Grand Prize are dependent upon the number of eligible entries received by 10:00 a.m. CST on Wednesday, October 10, 2018.  The odds of winning the FMX Sweepstakes Grand” Prize are dependent upon the number of eligible entries received by 2:00 p.m. CST on Friday, Oct. 12, 2018.

Prize Restrictions: Certain restrictions apply.  Prizes are non-transferable, and no substitutions are allowed except by Sponsor, who reserves the right to award a prize of equal or greater value, should the prize become unavailable for any reason. Taxes and any costs associated with the receipt of the prize are the responsibility of the winner. By accepting any prize, winners consent to use of his/her name or likeness for advertising/publicity purposes without further consideration, except where prohibited by law.

Privacy: By entering the Sweepstakes, you acknowledge that you have agreed to allow the Sponsor to use your name and/or photo for promotional purposes and you consent to the collection, use and disclosure of your personal information for the purposes of administering this Sweepstakes. If you wish to access or correct your personal information held by us, opt out of receiving further communications from us or have other questions respecting the Sponsor, please contact us at

Conduct: By participating, entrants agree to comply with and be bound by these Official Rules. Failure to comply with these Official Rules may result in disqualification from the Sweepstakes. Entrants further agree to comply with and be bound by decisions of Sponsor, which shall be final and binding in all respects. Sponsor reserves the right at its sole discretion to disqualify any individual it finds to be: (a) tampering or attempting to tamper with the entry process or the operation of the Sweepstakes or any Sponsor web site; (b) violating these Official Rules service, conditions of use and/or general rules or guidelines of any Sponsor property or service; or (c) acting in an unsportsmanlike or disruptive manner, or with intent to annoy, abuse, threaten or harass any other person.

Release and Limitation of Liability. By entering, participants release and hold harmless Sponsor, and its parent, subsidiaries, affiliates, directors, officers, employees, attorneys and related entities (collectively, “Released Parties”) from any and all liability, claims or actions of any kind whatsoever for injuries, damages or losses to persons and property that may be sustained in connection with the receipt, ownership, or use of the prize from or arising out of participation in this Sweepstakes. Sponsor assumes no responsibility or liability for (1) any error, omission, interruption, deletion, defect, delay in operation or transmission, communications line failure, theft or destruction or unauthorized access to, or alteration of, entries; (2) any incorrect or inaccurate information, whether caused by entrants, printing errors or by any of the equipment or programming associated with or utilized in the Sweepstakes; (3) technical or human error which may occur in the processing of entries; or (4) any injury or damage to persons or property which may be caused, directly or indirectly, in whole or in part, from entrant’s participation in the Sweepstakes or receipt or use or misuse of any prize.

Force Majeure: The failure of the Released Parties to comply with any provision of these Official Rules due to an act of God, hurricane, war, fire, riot, earthquake, act of public enemies, actions of governmental authorities outside of the reasonable control of the Released Parties (excepting compliance with applicable codes and regulations) or other force majeure event will not be considered a breach of these Official Rules.

Disputes: Except where prohibited or otherwise outlined in these Official Rules, entrant agrees that: (1) any and all disputes, claims and causes of action arising out of or connected with this Sweepstakes or any prize awarded shall be resolved individually, without resort to any form of class action, and exclusively by the appropriate Kansas State Court; (2) any and all claims, judgments and awards shall be limited to actual out-of-pocket costs incurred, including costs associated with entering this Sweepstakes, but in no event attorneys’ fees; and (3) under no circumstances will entrant be permitted to obtain awards for, and entrant hereby waives all rights to claim, indirect, punitive, incidental and consequential damages and any other damages, other than for actual out-of-pocket expenses, and any and all rights to have damages multiplied or otherwise increased. All issues and questions concerning the construction, validity, interpretation and enforceability of these Official Rules, or the rights and obligations of the entrant and Sponsor in connection with the Sweepstakes, shall be governed by, and construed in accordance with, the laws of the State of Kansas, without giving effect to any choice of law or conflicts of law rules (whether of the State of Kansas or any other jurisdiction), which would cause the application of the laws of any jurisdiction other than the State of Kansas.

Winners List: For the list of winners or a copy of these Official Rules, send a stamped, self-addressed envelope, post-marked at any time during the Term for the Official Rules and no later than November 1, 2018 to receive the complete list of winners, to: AAFP Foundation, Attn: Sweepstakes, 11400 Tomahawk Creek Parkway, Leawood, KS 66211.


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