Eligibility Requirements

Applicants may be researchers, AAFP State Chapters, physicians, students, residents, historians, scholars, educators, and other health professionals. Eligible organizations must have 501(c)(3) or 501(c)(6) status. Non-US citizens are eligible but should contact the Center regarding visas and other required paperwork before applying. Interviews in languages other than English are not eligible for the grant.

Application Process

We encourage all to apply and are committed to developing oral histories to advance the history of family medicine by the family medicine community who reflect the rich diversity of the specialty and the patients served.

The application period opens on July 1 and closes on September 15 at 11:59 PM (CST).

Please read the Oral History Grant Guidelines for a complete overview of the program, requirements, and award process

Applicants will require:

1. Project abstract (maximum length: 150 words)
2. Project description (maximum length: 1000 words) including Scope of Research and list of Potential Interviewees with an explanation of why they are relevant to the project
3. Proposed Timeline (maximum length: 500 words)
4. Current Curriculum Vitae or resume
5. Budget Worksheet (download the worksheet here and upload it to the application)

Review Process

All completed applications and supporting materials will be reviewed by the Oral History Grant Selection Subcommittee of the Board of Curators of the Center for the History of Family Medicine, consisting of distinguished family physicians, educators, and leaders in the specialty. The Subcommittee will make the final selection of the grant awardee, subject to the approval of the Board of Curators and the Board of Trustees of the American Academy of Family Physicians Foundation. Notification of Award will be sent to all applicants the last week of November.

Criteria for Selection

1. On the significance of the research;
2. On providing a fresh approach to the subject;
3. For its potential to advance family medicine history;
4. On the clarity, originality, and precision of the project proposal;
5. On the potential for successful completion of the project within the contract period based on the applicant's experience conducting oral history research and potential for successfully contacting the interviewees who have agreed to participate in the project; and
6. On the proposed budget.

Grant Requirements

Grant recipients must complete and submit the following documents and information to CHFM and the AAFP Foundation upon award notification:

• Letter of Acceptance
• W9
• Headshot (for use on social media and other promotions)
• Brief 2-3 sentence bio

Upon receipt of the above documents, 80% of the awarded funds will be distributed. The remaining 20% will be distributed at the end of the project once the following items have been submitted. Any unused awarded funds must be returned or subtracted from the remaining 20%.

• Oral History Recording(s)
• Transcript(s)
• Oral History release forms (signed by each of the interviewees), and 
• Grant report form, including budget reconciliation 

All grant recipients will agree to follow the principles of the Oral History Association. Oral history submissions must include transcription. The Center will have ownership of the oral history recordings. In addition, grantees will agree to deposit recordings and transcripts created under the grant to the Center through a secured cloud storage file transfer using one of the following file formats:

• Audio recordings: mp3, m4a, ogg, wav, wma
• Video recordings: mp4, m4v, ogv, webm, wmv

Within 30 days of project completion, the Grant Report Form must be completed and submitted to the CHFM manager.

If you have any questions, please contact CHFM Manager Kelly Heide or 913-906-6031.

2024

Dr. Alexis Ramos is currently faculty for UT Health San Antonio Family Medicine residency as an assistant clinical professor and assistant clerkship director for the Family Medicine Clerkship at Long School of Medicine. She has a passion for community engagement and underserved communities. She loves teaching residents and students about patient centered healthcare and serving the San Antonio community.

About her project:

"Healing Beyond Crisis: The Lasting Legacy of a Pandemic on the Health Community in an Underserved Population"

The COVID-19 pandemic has left a lasting mark on the healthcare system, particularly in underserved communities where resource limitations and health disparities posed significant challenges for patients and providers. This project aims to document and analyze the experiences of family medicine practitioners and other healthcare workers in an underserved urban community during the COVID-19 pandemic.